For industrial companies and production sites where maintenance management is critical to daily operations. Kare Maint keeps machines and equipment running with preventive maintenance, fault history, and clear work queues. When data accumulates automatically per asset, the maintenance team quickly sees what failed, how often, and when the next service is due. Production uptime improves when response is based on facts, not memory.
For service companies where managing work also means managing customer relationships and billing. Kare Maint’s external mode covers the full chain from the customer’s first contact through job completion to sending the invoice. Customer registry, billing workflow, and a separate sales price list for stock items ensure every job done is also billed correctly. No more lost hours or forgotten materials. A dedicated Deliveries type separates material deliveries from actual work orders.
Work requests land in one view and become work orders without manual handoffs. Your own queue shows open and historical work clearly, so jobs progress as planned and owners stay accountable.
Products, balances, stock transactions, and balance corrections live in one place. Minimum levels and suggested orders help keep critical parts available when needed. You choose the scope: full inventory with real-time balances and transactions, or a product register only so materials can still be logged on jobs without balance tracking.
QR scanning opens the right asset, storage location, or purchase order. Logging in the field goes straight into context, improving data quality and reducing errors.
Create work request portals in the app and share a dedicated link. Requests are submitted without logging in. Per portal, you define which assets in the registry they attach to — for example internal production requests to maintenance, or customer requests in external field service.
Recurring maintenance is automated through plans and results are stored in execution history. The maintenance program stays current without manual reminders, and owners see upcoming tasks in time.
External field service uses billing batches that gather work ready for invoicing. Hours, materials, and travel costs flow in one stream, speeding up billing and reducing errors.
Customer billing details, contacts, default references, and default notes are managed centrally. Contacts, contract practices, and billing settings are in one place for every job.
Create your own digital forms and attach them to work orders and preventive maintenance plans. Forms are filled during work on mobile or desktop, so documentation is saved on the right job immediately.
Ready-made reports cover work orders, work requests, fault history, stock balances, inventory value, and purchase orders. Management and supervisors get a clear picture of load, cost, and trends.
Assets accumulate fault history and actions taken when repair work is completed via the fault diagnosis form. This helps spot recurring issues and the parts you need most.
Warehouses and locations are structured clearly, and location QR codes speed up picking. Picking and returns hit the right place, reducing waste and balance discrepancies.
Supplier registry, purchase orders, and goods receipt form a controlled procurement chain. Orders progress traceably from draft to delivery, keeping purchasing on schedule and on budget.
In many companies, maintenance work is still scattered — across message threads, paper notes, and loose spreadsheets. Whether you run a production site, a machine builder, or a service company. That is nobody’s fault: as workload grows, old habits start to crack. Information does not flow from the field to the office, jobs get forgotten, and billing falls behind.
Kare Maint was built to solve exactly that. The system brings work requests, work orders, preventive maintenance, inventory, and reporting into one place — so both technicians in the field and the office see the situation in real time without manual consolidation.
We can walk through together how the software fits your needs. You can also request a 14-day demo and try it yourself.
We can start with a joint discovery session or alternatively open a 14-day free demo for you to test. At the same time we clarify needs for customer-specific customization and special features. Onboarding is fast — the system is ready to use right away, and we help with data entry when needed.
Kare Maint suits both in-house maintenance and external field service. You choose which mode to activate — or use both.
Estimate roughly how much billable work you can recover each month.
Personal queue, mobile logging, QR assets, and inspections without extra paperwork.
Prioritize work requests, assign resources, and track progress from one view.
Clear reporting on throughput, workload, costs, and preventive maintenance status.
Hours, materials, and expenses gathered for the billing workflow without separate collection.
The product is in active development — features are refined continuously from real-world use. That also means you may occasionally see inconsistencies or rough edges, which we fix as we go.
Problem: open jobs got lost in message threads. Change: one shared queue. Result: weekly “what did we miss?” reviews dropped noticeably.
Problem: hours and materials were not logged. Change: logging straight on the work order. Result: billing batches ready without manual hunting for data.
Problem: PM schedules varied. Change: plans and due-date tracking in the same system. Result: maintenance stayed on schedule more reliably.
No. The system is practically ready to use immediately. We help you get started when needed — a dedicated IT resource is not required.
When needed, we help import asset, product, and history data. The scope of import is always agreed to fit your needs.
Yes. Kare Maint is built for SME teams — including smaller ones. No enterprise overload.
With annual license 127 €/mo−15 %
For a small maintenance team or a service company getting started. All features available from day one.
With annual license 254 €/mo−15 %
For a growing maintenance organization or field service business. More users, same straightforward pricing.
With annual license 424 €/mo−15 %
For larger teams with higher usage, onboarding, and support needs.
Custom integrations, company-specific requirements, and large enterprise rollouts are always quoted case by case.
Onboarding is fast — the system is ready to use right away. We help with assets, products, and historical data when you need it. You can also get a free 14-day demo before you decide.
Kare Maint is designed to work smoothly on your phone today. The mobile-optimized browser version is available immediately with no separate install — open the browser, sign in, and get to work. QR assets, work order logging, and inspection sign-off work straight from the field.
A native mobile app for iOS and Android is in development. It will bring push notifications, faster sign-in, and a better mobile-first experience. Leave your email and we will let you know when the app ships.
Access control, audit trail, backups, and GDPR practices are documented. We are happy to walk through them as part of your evaluation.
Learn moreTell us briefly about your situation. We will get back to you as soon as we can.
